Checklist for internship abroad

Before starting:

• Remember to enrol at Tampere University You may enrol as either a present or an absent student as you see fit. When you enrol as a present student, you pay the TREY student union membership fee and get the academic year sticker on your student card. You are thus entitled to get student discounts in Finland (eg reduced prices on train and bus tickets) and to use the health services of YTHS. Completed study units may only be recorded for present students. You may also enrol as a present or an absent student for one semester only.
• Notify the Digital and population data services agency and postal services of the change of address. You may make a change of address notification via the online form of postal services.
• Also notify Kela about moving abroad. Also remember to make a notification of your return!
• Start using Suomi.fi messages and mandates. You will get mail from authorities electronically instead of letters and you may give a mandate to another person to act on your behalf in such matters.
• If you are paid during your traineeship, take a look at taxation guidelines in Finland on the tax authority’s website.
• Find out if you need a work permit or visa. Based on the principle of free movement of people, EU citizens may work in another EU country without a work permit.
• When you embark on an Erasmus+ traineeship, you must fill a training agreement (learning agreement for traineeship) that is approved by the employer and your traineeship coordinator/ academic coordinator. The agreement is availbe in Mobility-Online.
• As an Erasmus+ trainee the Online Language Support (OLS) is available for you. It is offered by the European Commission and it is designed to help you to improve your knowledge of the language in which you will work abroad. You will receive more information on the service by email before your traineeship period. You can also find more information from the EU academy website.
• The Erasmus+ traineeship employer should provide insurance for you during the traineeship. This refers to a liability insurance, which covers any harm caused to third parties while working. If the employer does not take the liability insurance for you, contact the international mobility services. Liability insurance does not refer to a travel insurance, which you are always recommended to take for yourself. Also find out whether your travel insurance includes provision for your personal property abroad.
• Other obligatory insurances in an Erasmus+ traineeship are health insurance (at the very least Kela’s European Health Insurance Card) and accident insurance. During your Erasmus+ traineeship, you will be covered by the accident insurance policy taken out by Tampere University if your traineeship is unpaid. The accident insurance is valid during the working hours and when commuting to the traineeship organisation. If your traineeship is paid you should be covered by the accident insurance policy taken out by the traineeship organisation. If your employer does not provide you the accident insurance, you are responsible to take care of it your self. You should also get a private travel insurance to cover the period of the traineeship, because the European Health Insurance Card does not cover for repatriation costs and certain health care cases, so additional insurance coverage might be needed.

In the destination:

• In the EU and EEA countries, you should register residence within three months of arrival. You may use your documents on the Erasmus status and grant when doing so. When necessary, you can get these papers by sending an email at mobility.tau [at] tuni.fi.
• If necessary, also register with the local authorities (a police station or equivalent).

After your Erasmus+ traineeship:

• Remember to register your return in Finland with the Digital and population data services agency and Kela!
• Submit your report on the traineeship via Mobility-Online. Submitting the report is a precondition for receiving the Erasmus+ grant.
• Send the necessary documents to the person coordinating your traineeship so that the credits you have earned can be added to your academic record. 
• Upload the certificate on your traineeship on Mobility-Online. The certificate should include the exact start and end dates of your traineeship.
• You also need to complete the EUSurvey, which you will also be invited to do by email. The invitation will be sent to you automatically from the European Commission’s electronic system.